Introduction

Mind-Crafter ("we," "our," or "us") is the official educational management application for MINDCRAFTER INSTITUTE. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our institute's official mobile application.

Information We Collect

Personal Information for MINDCRAFTER INSTITUTE Members

• Student Information: Name, email, class, roll number, MINDCRAFTER student ID, parent contact details, academic records within MINDCRAFTER INSTITUTE
• Faculty Information: Name, email, subjects taught at MINDCRAFTER INSTITUTE, qualifications, contact information, employee ID
• Authentication Data: MINDCRAFTER INSTITUTE email addresses, encrypted passwords, user roles within the institute
• Academic Data: Attendance records, grades, quiz results, session participation

Automatically Collected Information

• Device Information: Device type, operating system, app version
• Usage Data: App usage patterns, feature interactions, session duration
• Performance Data: Crash reports, error logs (anonymized)

Firebase Services Data

• Authentication: User credentials and session information
• Cloud Firestore: All academic and user data
• Cloud Storage: Profile pictures, documents, and educational materials
• Analytics: App usage statistics (anonymized)

How We Use Your Information

Educational Purposes

• Manage student enrollment and academic records
• Track attendance and academic progress
• Facilitate communication between students, faculty, and administration
• Generate academic reports and analytics

Service Improvement

• Enhance app functionality and user experience
• Fix bugs and technical issues
• Develop new features based on user feedback

Communication

• Send important academic notifications
• Share updates about MINDCRAFTER INSTITUTE policies
• Provide technical support

Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except as described in this policy:

Within MINDCRAFTER INSTITUTE

• Students can view their own academic information
• Faculty can view information for students in their classes
• Administrators can access information necessary for educational management
• Parents may access their child's academic information (for students under 18)

Third-Party Services

• Firebase (Google): Data hosting, authentication, and analytics
• Cloud Storage Providers: For educational materials and documents

Legal Requirements

We may disclose information when required by law or to protect the rights, property, or safety of MINDCRAFTER INSTITUTE, our users, or others.

Data Security

Security Measures

• Encryption: All data transmitted is encrypted using industry-standard protocols
• Access Control: Role-based access ensures users only see appropriate information
• Authentication: Secure login processes with Firebase Authentication
• Regular Updates: Security patches and updates are applied regularly

Data Storage

• Data is stored on secure Firebase servers with enterprise-grade security
• Regular backups ensure data preservation
• Access logs are maintained for security monitoring

Children's Privacy (COPPA Compliance)

We take special care to protect the privacy of children under 13:

• Parental consent is required for students under 13
• We collect only necessary educational information
• Parents can review and request deletion of their child's information
• We do not use children's information for marketing purposes

Your Rights and Choices

Access and Correction

• View your personal information within the app
• Request corrections to inaccurate information
• Update your profile and contact information

Data Deletion

• Request deletion of your account and associated data
• Note: Some academic records may be retained as required by educational policies

Communication Preferences

• Opt out of non-essential notifications
• Choose communication methods (app notifications, email)

Compliance with Educational Privacy Laws

FERPA Compliance

We comply with the Family Educational Rights and Privacy Act (FERPA) regarding educational records and student privacy.

GDPR Compliance

For users in the European Union, we comply with the General Data Protection Regulation (GDPR) and provide additional rights for data access, portability, and deletion.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify users of any significant changes through the app or by email. Your continued use of the app after changes indicates acceptance of the updated policy.